Vita Brevis Fine Art
Privacy Policy

Vita Brevis Fine Art (“Vita Brevis”, “we”, “us”, or “our”) is committed to protecting the privacy of visitors to our website at http://www.VitaBrevisFineArt.com/ (the “Website”). This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit the Website or use our services, and provides the information you need to give informed consent to the processing of your personal data.

We process personal data in accordance with applicable data protection laws and internationally recognized principles, including purpose limitation, storage limitation, data minimization, data quality, and confidentiality.

Contents

1. Data Controller and Data Protection Officer

2. Personal Data We Process
   A. Name, contact details, and other personal data
   B. Job applications
   C. Special categories of personal data
   D. Personal data of other persons
   E. Browser / browsing data
   F. Cookies

3. Purposes of Data Processing

4. Legal Bases and Nature of Processing

5. Recipients of Personal Data

6. International Transfers of Personal Data

7. Retention of Personal Data

8. Your Rights as a Data Subject

9. Changes to This Privacy Policy
   

1. Data Controller and Data Protection Officer Jay Williams is the Data Controller for all personal data processed via the Website.

To contact the Data Protection Officer, email: hello@vitabrevisfineart.com

2. Personal Data We Process When you use the Website, we may collect and process information that identifies you, either alone or in combination with other data. We may also receive data about other people if you choose to provide it.

A. Name, contact details, and other personal data In various parts of the Website (especially when creating an account), you may be asked to provide information such as your name, telephone/mobile number, email address, date of birth, country of residence, postal address, and preferred payment method (PayPal, bank transfer, or credit card).

We may also collect additional information you voluntarily provide when participating in surveys or promotions, or when contacting us via the Website or customer service.

B. Job applications If you apply for a position through the Website, we will collect the personal and professional information you submit (e.g., CV/resume, cover letter, qualifications, expectations, desired role, availability, and relevant links). This data is processed in accordance with this Privacy Policy.

C. Special categories of personal data Certain free-text fields (for example, invitation request forms) allow you to enter information. These fields are open, so you could (intentionally or by mistake) provide sensitive data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, trade-union membership, genetic data, biometric data, health information, or data concerning sex life or sexual orientation.

Please do not submit sensitive personal data unless it is strictly necessary. Because disclosure is voluntary, we need your explicit consent to process any such data. If you choose to provide it, you are giving that consent.

D. Personal data of other persons Free-text fields may also contain personal data about third parties. If you provide such data, you act as an independent data controller for that information and assume full legal responsibility. You must obtain the necessary permission from those individuals (or have another valid legal basis) before sharing their data with us, and you agree to indemnify Vita Brevis Fine Art against any claims arising from your disclosure of third-party data.

E. Browser / browsing data Like most websites, our systems automatically collect certain technical information as part of normal operation. This may include IP address, approximate location (country), domain name, URI addresses of resources requested, request time and method, file size received, server response status codes, and similar technical data.

Although we do not use this data to identify you directly, it can sometimes be combined with other information and is therefore treated as personal data. We use it for statistical analysis of Website use, to ensure proper operation, and to detect errors or misuse. Except where needed for security or fraud prevention, this data is retained for no more than 7 working days.

F. Cookies For detailed information about cookies, please see our separate Cookie Policy.

3. Purposes of Data Processing
We use the personal data collected through the Website for the following purposes:

• To provide our services, confirm your identity, help recover lost usernames/passwords, send information you have requested (including newsletters if you subscribe), and respond to session/invitation requests.

• Marketing: To send you marketing or promotional communications about Vita Brevis Fine Art products and services (and selected third-party offerings) via email, SMS, telephone, instant messaging, traditional mail, or our social media pages, and to conduct market research or surveys.

• Soft Spam: To send you email communications about products or services similar to those you have already purchased or requested on the Website.

• Profiling: To create a user profile based on cookies and analysis of your browsing and activity on the Website so we can show you more relevant content and advertising. Algorithms used for this purpose are regularly reviewed for fairness and bias.

• Legal compliance: To comply with legal obligations that require us to collect or process certain personal data.

• Misuse / Fraud prevention: To prevent and detect misuse of the Website or fraudulent activity.

4. Legal Bases and Nature of Processing

• Service provision: Processing is necessary to perform a contract with you (or to take steps at your request before entering a contract). Providing the relevant data is required; without it we cannot provide the services.

• Marketing: Based on your consent. Consent is optional and can be withdrawn at any time (see Section 8). Withdrawal does not affect the lawfulness of processing before withdrawal.

• Soft Spam: Based on our legitimate interest in promoting similar products/services. You can opt out at any time via the unsubscribe link in those emails.

• Profiling: Based on your consent (obtained via cookie banner and/or checkbox). Consent is optional and can be withdrawn at any time.

• Legal compliance: Necessary for compliance with a legal obligation.

• Misuse / Fraud: Based on our legitimate interest in protecting the security and integrity of the Website.

5. Recipients of Personal Data

• Your personal data may be shared with:

  • Professional advisors (accounting, legal, tax, financial, debt-collection) acting as processors;

  • Service providers that help us deliver the services (e.g., hosting providers, email platforms);

  • Persons performing technical maintenance;

  • Authorized Vita Brevis Fine Art personnel who need the data to perform their duties and are bound by confidentiality;

  • Other companies within the Vita Brevis Fine Art group for internal administrative purposes;

  • Public authorities or bodies when required by applicable law or binding orders.

  All the above categories exclude text messaging originator opt-in data and consent; this information won't be shared with any third parties.

6. International Transfers of Personal Data Because of our global operations, personal data may be transferred to recipients in countries outside your jurisdiction. We implement appropriate safeguards (such as European Commission Standard Contractual Clauses or other legally recognized mechanisms) to ensure the lawfulness and security of such transfers. Further details are available on request.

7. Retention of Personal Data

• Service provision: Retained only as long as necessary to provide the services, and thereafter as long as needed to protect our legitimate interests regarding potential liability.

• Marketing and Profiling: Retained from the date of consent until you withdraw consent. After withdrawal, data is no longer used for these purposes but may be retained as needed for legal defense.

• Soft Spam: Retained until you opt out via the link in the emails.

• Legal compliance: Retained for the period required by applicable law.

• Misuse / Fraud: Retained only as long as strictly necessary for the purpose.

8. Your Rights as a Data Subject
You have the right, at any time, to:

• Access your personal data and information about its processing;

• Rectify or update inaccurate or incomplete data;

• Request erasure when processing is no longer necessary or is unlawful;

• Request restriction of processing in certain circumstances;

• Data portability (receive your data in a structured, commonly used, machine-readable format and/or have it transmitted to another controller);

• Object to processing based on legitimate interests or for direct marketing;

• Withdraw consent (for marketing and profiling) at any time.

Most preference changes (including email marketing preferences) can be made directly in your user profile on the Website, where available. You can also withdraw marketing consent or opt out of soft spam via the unsubscribe link in emails, or by changing cookie preferences as described in the Cookie Policy / Section 2.F.

To exercise any of these rights, email hello@vitabrevisfineart.com.

You also have the right to lodge a complaint with the competent data protection supervisory authority if you believe our processing is unlawful.

9. Changes to This Privacy Policy.
This Privacy Policy is effective as of August 9, 2026. We reserve the right to amend it in whole or in part to reflect changes in our practices or applicable law. Changes will be posted on the Website and become binding upon publication. We encourage you to review this page periodically.